Terms & Conditions

1 Introduction

By registering for a Run101 event (the “Event”) you are agreeing to be bound by these Terms and Conditions.

The “Organiser” means Run101 Ltd, registered in England under Company Number 6454356 of Unit 5, Priory Industrial Estate, Tetbury, Gloucestershire, GL8 8HZ.

The “Participant” means a solo participant or each individual participant of a pair or a team of participants entering the Event. As used herein unless the context otherwise requires, the masculine includes the feminine and vice versa.

By attending in person at an Event a Participant is deemed to have accepted these Terms and Conditions.

2 Age Limit

For the Cotswold Way Challenge – All participants must be aged 21 or above on the first day of the event.

For Henley Running Festival – All participants must be aged 18 or over apart from the 1km race which is for children aged 5-17.

For Cotswold Running Festival – All participants must be aged 18 or over apart from the 1km race which is for children aged 5-17

For Isle of Wight Round – All participants must be aged 21 or above on the first day of the event.

For Coastal Series Events – All participants must be aged 21 or above on the first day of the event.

3 Entries at Your Own Risk

The Participant acknowledges and understands that the Event is a potentially hazardous sporting event.

The Participant further acknowledges and accepts that participation in the Event is potentially dangerous and that there are numerous risks associated with participation. Such risks and dangers include, but are not limited to: traffic accidents, collisions with pedestrians, vehicles, other drivers, and/or fixed or moving objects and the negligence of other road users.

Further, the Participant fully understands and accepts that his participation in the Event may result in serious bodily injury and/or death to himself or others.

The Participant further acknowledges and accepts that the route of the Event may require running and/or cycling on public roadways and on rough uneven terrains upon which pose travelling hazards and risks.

Further, the Participant accepts that participation in the Event will result in strenuous physical exertion as participants will be required to be active for very long periods of time, including the risk of being active through inclement weather and/or very hot weather.

The Participant is strongly advised to take every reasonable precaution and in the case of any questions is advised to contact the Organiser prior to the Event.
The Participant hereby declares that he voluntarily enters the Event with full knowledge and understanding of the risks associated with his participation in the Event

4 Waiver

The Participant’s booking of  the Event is accepted on the understanding that he hereby waives, releases and forever discharges, for himself, his heirs, executors, administrators and legal representatives, any and all rights and/or claims which he may have against the Organiser, its officers, directors, employees, consultants, agents and event sponsors for any and all damages and/or claims which may be sustained by him directly or indirectly arising out of his booking and participation in the Event (including the application of emergency or medical services at the event). Further, the Participant covenants not to take any action against the Organiser, its officers, directors, employees, consultants, agents and event sponsors for any and all damages and/or claims which may be sustained by him directly or indirectly arising out of his participation in the Event. This release and discharge includes, but is not limited to, claims for property damage, economic loss, breach of contract, lost wages, loss of profit, contribution indemnity, other indemnities, punitive damages, any form of consequential loss or damage or any other legally recognisable claim arising out of the Participant’s booking and participation in the Event (including all legal costs associated with such claims).

5 Medical

The Participant is responsible for ensuring that he has taken his own medical advice, and that he is medically fit and healthy and has undertaken appropriate training and preparation to participate in the Event. At the Event each Participant will be required to complete the medical questionnaire pre-printed on the reverse of their event number; issued at registration. It is the Participant’s responsibility to retain this event number throughout the duration of the Event.

6 Insurance

Each Participant is responsible for taking out any applicable or suitable personal insurance cover for his participation in the Event, and he shall provide a copy of his insurance certificate to the Organiser if requested.

7 Registration Fee

The deposit fee must be paid at the time of registration. The Organiser shall request the balance of payment 12 weeks before the Event. If the Participant fails to pay the balance when requested, his Event registration will be cancelled and he will lose his deposit.

The deposit is non-refundable at any time. If you cancel within 12 weeks of the event, the Organiser regrets that it will not be able to provide any proportion of Event entry refund. To clarify, if you cancel at any point up to 12 weeks before the event, you will lose 100% of your deposit.  If you cancel within 12 weeks of the event, you will lose 100% of your entry fee. We strongly suggest you buy personal insurance to cover this possibility.

8 Registration Details

If any details provided by the Participant upon registration change, the Participant must notify the Organiser immediately by emailing, contact@run101.co.uk. The Organiser reserves the right to cancel the Participant’s entry into the Event if any information provided by the Participant is found to be inaccurate in any way. In this case the Participant will be refunded his entry fee minus 15% administration costs.

9 Amendments to registration

Should a Participant wish to make any changes to his confirmed booking he must notify the Organiser by emailing contact@run101.co.uk, as soon as possible. The Organiser will do its best to meet the request but it may not always be possible. Any change will incur an administration charge of £15.00.

If a Participant is prevented by genuine circumstances from participating in the Event, the Organiser may, at its discretion, allow the booking to be transferred to another person (the “New Participant”). The Participant must notify the Organiser by emailing contact@run101.co.uk, not less than 21 days before the date of the Event. A transfer fee of £35 will be due at that time and the Organiser will not confirm such a booking transfer until such transfer fee has been paid. The New Participant shall be bound by these Terms and Conditions.

10 Event Description

Each Participant hereby confirms that he has read and understood the details and description regarding the Event contained on the website www.run101.co.uk and any other information that may be sent to the him by the Organiser. The Participant further acknowledges what ability is required and what is entailed in participating in the Event.

11 Further Information about the Event

No later than six weeks prior to the Event, each Participant will be emailed further details of the Event providing detailed instructions regarding the Event.

12 Event Rules

Each Participant must abide by any rules or regulations of the Event that may be notified to him by the Organiser or the venue owners at any point leading up to or during the Event.

13 Changes to the Event

Please note that all arrangements for the event, including the venue, date and programme may be subject to change, any changes will be notified to the Participant by email from two weeks prior to the date of the Event. If access to the published Event course is restricted for any reason an alternative route will be used.

14 Event Postponement

If the Event has to be postponed for any reason, the Organiser shall use its reasonable endeavours to arrange an alternative event, and the Participant will be notified of the new date and venue of the rearranged event. These Terms and Conditions will continue to apply to the rearranged event. No refund will be given if the Participant does not wish to participate in the rearranged event. Any Participant’s accommodation fees will not be refunded if the Event is re-scheduled.

15 Event Cancellation

If the Event has had to be cancelled in advance of its taking place, entry fees and/or associated Event purchases (excluding Participant’s accommodation fees) shall be refunded in full by the Organiser upon written request. All such requests must be sent to the Organiser by recorded delivery post to the following address, Run101 Ltd, Office Unit 5, Priory Industrial Estate,  Tetbury, Gloucestershire, GL8 8HZ. Refunds shall be paid within 28 days of the written request by the Participant to the Organiser for the refunded monies and shall be made by company cheque from Run101 Ltd payable to the Participant requesting the refund. These refunds shall be made to the Participant requesting the refund only and not as team aggregate amounts.

16 Compliance

It is the sole responsibility of the Participant to comply at all times during the Event with all applicable laws, bylaws and regulations of the United Kingdom, including without limitation, all speed regulations, road traffic laws and laws relating to the possession or use of alcohol, drugs or other prohibited substances.
The Participant must adhere to the Highway Code at all times during the Event.

17 Respect

The Participant must show respect and courtesy towards other Participants and spectators. If a Participant behaves in any manner which is, in the Organiser’s opinion, poor sportsmanship or a risk to the safety of any other Participant, spectators or anyone else in attendance at the Event this may result in the Participant being disqualified and removed from the Event. All Participant’s fees paid to enter the Event or associated with the Event shall not be refunded.

18 Personal Possessions

Each Participant is responsible for the safe keeping of his own personal possessions and those of any spectators he may bring to the Event. Personal possessions left unattended at the Event in any facilities provided or otherwise are left entirely at the Participant’s own risk. The acquisition of essential equipment, including specific safety equipment, in order to take part in the Event is the responsibility of the Participant and the Organiser strongly advises that these acquisitions are secured before entering the Event.

For the avoidance of doubt the Organiser accepts no responsibility for the loss of, theft, or damage to any property owned by or under the control of the Participant deposited by the Participant in the Event’s event village and/or at any point of the Event course. This includes any transport of luggage or equipment that may be in element of the service provided during the Event by, or on behalf, of the Organiser.

19 Organiser’s Equipment

Where equipment is provided to the Participant by the Organiser, all reasonable care is expected to be exercised by the Participant in relation to this equipment. If in the sole opinion of the Organiser the Participant wilfully or maliciously damages equipment or where negligence has been shown in the care of such equipment, the Participant hereby accepts that the Organiser has the right to charge the Participant for the cost of replacing the equipment.

20 Event Numbers, Branding / Clothing

The Participant agrees that he must wear at all times during the Event number supplied by the Organiser and to keep it clearly visible at all times during the Event. The event number must not be altered or defaced in any way before or during the course of the Event. Failure to comply with these requirements will result in instant disqualification from the Event. The Participant is not allowed to affix any other branding materials in any shape or form to his event number or shirt, however temporary.

21 Image rights and marketing materials

The Participant hereby waives any and all rights of publicity or privacy and hereby grant to the Organiser the sole, full and complete permission and authority to utilise and exploit the Participant’s appearance in the Event in any and all manners and media throughout the world in perpetuity without the need for any further approvals from the Participant.

Personal photographs and film footage of the Event for non-commercial purposes (that is for personal and private use only) are permitted. The Participant is not permitted to reproduce or use photographs or footage of the Event on any website, in any printed media or matter or in any television programme without first obtaining the prior written consent of the Organiser.

22 Third Parties

The Organiser is not responsible for any third party organisations that may be provide other services at the Event. The Participant uses any such services at his own risk.

23 Data Protection

By registering for the Event the Participant is agreeing to any data provided being used by the Organiser to contact him regarding other events. Run101 Ltd will NOT forward the Participant’s personal information onto any third party organisations.